Operating an office is a tedious task. The administration officials have to take care of many things to run it smoothly. Security is one of them. As many people visit an office space on regular intervals, handling security becomes a complicated task. This is where the visitor management system for office helps to manage the visitor management process at your office space.
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What is a visitor management process?
Visitor management is a process of processing and monitoring the visitors who visit your office space.
What is a Visitor management system?
A Visitor Management System is a software used to complete the end-to-end process of welcoming, processing, and monitoring visitors at the office space; making the overall process secure and paper-free.
What are the key features of a visitor management system?
A visitor management system has a bunch of features that make the visitor management process efficient. Here are a few of them –
Pre-Visit registration
This feature helps you to register the visitor before they arrive, reducing the registration time to a few seconds.
Visitor Verification
Verifying the visitor in your office space is essential. This feature helps you to scan the government ID of the visitor.
Badge Printing
This feature helps you to give a visitor badge to visitors, which has an expiry date. With this badge, security staff can identify if a visitor has permission to be in the office space or not, and the expiry date eliminates the risk of misuse.
Efficient Reporting
This feature helps you to quickly access data such as who is at your office space, the total number of visitors present at the moment, and other relevant data. Besides, you can also quickly generate essential reports such as total visits in a day, week, month, or a year.
Anywhere Access
Accessing your visitor management system data is an essential factor. This feature helps you to access all the records from anywhere.
What are the benefits of a visitor management system?
Makes a better impression
Moving away from the old paper-based visitor management process to a digital visitor registration process will create a professional impression to all the people who visit your office space.
Enhance Security
With visitor identity verification, gate pass, and tracking features the security staff is aware of intruders at your office space.
In the end, we can conclude that by installing a visitor management system from the top visitor management system providers will streamline the visitor management process at your office space.
