Every company’s most important assets are always its technology, its experience, it’s brand value in the market. While most companies focus on making their brand a more valued one with their intel and their work, what also matters is the experience your visitors get when they are in your premises. And while most may think that this experience begins in the meeting rooms, it actually starts right from the time your visitors have to register themselves and their details to enter your building. Companies use the latest cutting-edge technology solutions to protect their data and take care of their computer and network security. But what about the safety of the premise? Unfortunately, companies are not doing too much to take care of this aspect. Having a key card or employee ID badge is just not enough. Here are five reasons why securing your premises using a visitor management system is extremely important, and it is much more than just stopping pilferage.
Table of Contents
Safe Working Environment
While most visitors are pleasant throughout their visit, some could also be anti-social elements, unwanted visitors, people who overstay when there is no requirement. How do you know about the presence of such people? It is important to have a technologically advanced security system in place that lets you know when a visitor has overstayed. This will help you manage these people not just for their current visit but also alert your security when they visit the next time, so that they can be extra vigilant.
Proxy Visitors
It is fair to assume that most of the visitors would give their correct details. But there could be some visitors who choose not to disclose their accurate information and could cause issues in your premise. A security system that scans the visitor’s government approved Identity Card is a very important requirement – required by most companies now. This also ensures that only authentic details are logged into your system and therefore their appointment going forward become a smooth experience for both you and your visitors.
Centralised control and view for multiple locations
For companies that have offices in multiple locations and who may have common visitors going to these different locations, why should the visitors need to register at every location? Isn’t it easier to work with a centralized system that keeps the record of visitors at a central location and does not need the visitors to register with their details again? This ensures a smooth and pleasant visitor experience
Seamless Visitor Registration
Most visitors waste a lot of their time registering themselves, eventually proving as a waste of your time too since the meetings get pushed further while you wait for them to clear all security checks. However, with the modern-day security solutions that are powered by AI, you can now pre-invite your visitors, thus helping them register in advance – saving you and them a lot of time
A visitor’s feedback for your company is as valuable as his association with it. Therefore, a security system that also gets their feedback once they exit and automatically sends them a ‘thank you for your visit’ email works very well in giving them a lasting impression. A company that stays with its visitors from the time they visit and even after they exit – is sure to stay on the visitor’s mind for a while.
Securing your assets is a huge role that security systems play. But at the same time, it is also important to have a smart security system in place that lets you manage visitors seamlessly, in a hassle-free manner, and helps you create a delightful experience for the visitors. While stopping pilferage was one of the major reasons why companies started installing these systems, it has now become much more than that. If your visitor management system is technologically advanced and modern, it helps you save on your costs, time and effort and therefore, helps you focus on the other bigger things. We at TrueXn, create the first line of defense for your company at the entry, helping you boost efficiency and deliver better guest experiences. Get in touch for an end-to-end solution on entry management.
